Data Entry Specialist
***Signing Bonus $1500
Sign-On Bonus for Bilingual Applicants: $1,500 (Distributed in 3 parts: $500 after 30 days, $500 after 6 months, and $500 after 12 months of employment)
JOB TITLE: Data Entry Specialist
LOCATION: Pleasanton, CA| Access Triage Center
Type: Part-time 16 Hours
Who are we?
Horizon Services, Inc. (HSI) is a nonprofit established in 1974 that offers addiction treatment with the goal of reducing substance use and mental health related challenges for people from all walks of life, including those from some of the most disenfranchised and marginalized communities. We practice our values of Integrity, Respect, Professionalism, and Compassion to provide youth prevention, youth and adult outpatient, sobering programs, withdrawal management, and co-occurring capable residential programs to support the well-being of women, men, youth, LGBTQIA+, and BIPOC clients to live healthy, fulfilling and constructive lives. HSI is an inclusive workplace and a learning community where our collective experiences enrich each other’s growth.
The Data Entry Specialist will provide support to the Program and Personnel Manager. In this role you will perform various office duties which include but are not limited to; data entry, data reporting, inventory and purchasing supplies, arrange maintenance for the facility and vehicle, ensure compliance and safety are being met.
How can you make a difference in people’s lives?
In this role, you’ll make a difference in the lives of people with substance abuse challenges, and often with co-occurring conditions. You’ll use and grow your skills in compassionate care, crisis intervention and de-escalation, in a supportive and inclusive work environment. You’ll have the opportunity to provide our community with substance abuse treatment to help people who are just discovering possibilities in their journey, going from a place of hopelessness to a place where they are valued and have the potential for a better life.
Accountabilities:
- Office Administration
- Record Keeping and Reporting
- Community Outreach
Responsibilities:
- Maintain all required records and documentation needed for opening and closing in the SDL
- Performs Quality Assurance as it relates to data and record keeping
- Effectively work as part of a team, and verbalize areas of concern during weekly meeting with Program and Personnel Manager
- Attend all staff meetings and required agency meetings and trainings unless excused
- Take minutes at staff meeting
- Type correspondence, reports, and other documents as needed
- Responsible for maintaining a clean environment at all times
- Drive program vehicle when necessary
- Ensure Safety Information is being completed including; fire drills, workman’s comp claims, program safety audit, etc. and sent to HR as required.
- Ensure confidential information is protected
- Perform daily/monthly/quarterly/ and annual data entry, auditing and reporting into multiple systems
- Record, document, monitor data pertaining to census models
- Responsible for inventory control; monitor inventory, report inventory needs to Program and Personnel Manager
- Provide telephone referral services information and support
- Develop and maintain positive working relationships with team and staff member
- Assist Program and Personnel Manager with program presentations to providers; law enforcement, hospitals, county providers, etc.as needed
- Assist Program and Personnel Manager with implementation and training staff on program changes
- Serve as a program designated Safety Coordinator, collaborating and communicating information from attending Horizon Services Safety committee meetings
- Support frontline staff during meal breaks and rest breaks if needed
- Other task assigned by Program and Personnel Manager
SUCCESS COMPETENCIES FOR POSITION (competencies required to effectively perform the job) | FUNCTIONAL/TECHNICAL SKILLS & KNOWLEDGE: (knowledge and skills required to effectively perform the job) | ||
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What else is required?
- AA degree or equivalent training/experience preferred.
- Two years working in a multi-faceted office, juggling various demands.
- Excellent oral and written communication skills
- Experience maintaining inventory.
- Must have a good driving record and valid California Driver’s license and current insurance.
- Must be willing to become CPR/First Aid certified.
- Preferred: Bilingual in English, Spanish, Chinese, Vietnamese, or Tagalog
Preferred:
- Familiarity with HIPAA compliance and data privacy best practices.
- Experience onboarding/offboarding employees in a small-to-medium organization.
- Exposure to scripting in Python and data integration tools is a plus.
Compensation and Benefits
We are proud to offer a comprehensive benefits package to all full-time and part time employees over 20 hours per week.
- 100% of medical, dental, Life and LTD for the employee and 50% for any dependents medical and dental coverage.
- PTO and Holiday pay.
- Retirement benefits after 6 months of service.
- Training and CEU opportunities.
And of course, the opportunity to meaningfully contribute to a team of mindful, caring and passionate people at work every day!
Salary: $24-25/per hour depending on experience and qualifications. Available for a part-time position.
Horizon Services, Inc. is an Equal Opportunity Employer.
https://www.horizonservices.org